Document management works when it is easy to use.  See how FacilityTeam makes organizing documents incredibly fast and easy.

  • CMMS document managememt

Effective Document Management that is Easy to Use

Imagine a central repository for all of your buildings documents.  Everything from purchase orders to schematics, all properly organized and easily accessible.  FacilityTeam lets you add documents as you work in the system.  If you are completing a work order and you take a picture of the asset the picture not only becomes a record of the work order but also the asset and location.  This automatic categorization of documents makes is easy for everyone to participate in your well organized document archive.

Security is also automatic.  Users can only access documents based on their permissions in the system.  If you are restricted to certain locations or building systems then your access to related documents is also restricted. 

Our built-in drawing viewer allows users to view and print documents on-line without downloading the documents.  All activity is also logged so it is easy to maintain control of document distribution.

Features
  • View over 30 file formats including PDF, DWG, XLS, DOC and images
  • Add keywords to documents
  • Automatic revision control for documents uploaded multiple times
  • View groups of documents as thumbnail views
  • Add documents in any form

 

Benefits
  • Highly secure by viewing documents on-line without downloading.
  • Documents show who viewed and printed documents.
  • Initiate conversations about documents and share them with other users
  • Incredibly easy to add documents with automatic categorization
  • All printing from forms automatically saves a copy in the document archive
  • No folders to manage, documents are automatically categorized.

 

Features that support Document Management
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